LPO Template Nigeria: Free Sample and How to Complete It
An LPO, or Local Purchase Order, is a buyer's formal instruction to a supplier. It normally describes what the buyer wants, the agreed price, delivery terms and the reference the supplier must quote on later documents.
Read our LPO versus invoice guide if you need the basic difference. This page focuses on the actual template and workflow.
Simple Nigerian LPO sample
LOCAL PURCHASE ORDER
| Field | Example |
|---|---|
| Buyer | Meridian Facilities Limited |
| LPO number | LPO/MFL/2026/0147 |
| Issue date | 7 April 2026 |
| Supplier | Bright Office Supplies |
| Delivery address | Ikeja, Lagos |
| Item | A4 paper, 80gsm |
| Quantity | 100 cartons |
| Unit price | ₦28,000 |
| Total | ₦2,800,000 |
| Delivery deadline | 14 April 2026 |
| Payment terms | 30 days after accepted delivery and invoice |
This example is fictional. A buyer should adapt the document to its procurement and approval process.
Blank LPO template
Copy these headings into Word or Excel:
- Buyer name, address and contact
- LPO number
- Issue date
- Supplier name and address
- Delivery location
- Item description
- Quantity
- Unit price
- Tax and total
- Delivery date
- Payment terms
- Special instructions
- Prepared by
- Approved by
How to complete each section
LPO number
Use the buyer's official sequence. The supplier should not invent or change this number.
Item description
Be specific enough to prevent disagreement. Include model, size, grade, service scope or another specification where relevant.
Quantity and price
Make sure the units are clear. Ten boxes, ten cartons and ten pieces are different commitments.
Delivery terms
State where and when delivery should happen, who will confirm acceptance and which supporting documents are required.
Payment terms
Explain when the payment period starts. For example, 30 days after delivery may mean something different from 30 days after an accepted invoice.
What should a supplier do after receiving an LPO?
- Confirm the buyer's identity.
- Check the scope, quantity and price.
- Resolve any difference from the original quotation.
- Confirm the delivery and payment terms.
- Deliver the goods or services.
- Obtain delivery or completion evidence.
- Send an invoice quoting the LPO number.
Where does the LPO number go on the invoice?
Place it near the invoice number and date. Label it LPO Number, PO Reference or the wording required by the buyer.
Do not replace your invoice number with the LPO number. They identify different documents.
| Invoice field | Example |
|---|---|
| Invoice number | INV-2026-0068 |
| LPO number | LPO/MFL/2026/0147 |
| Invoice date | 15 April 2026 |
You can create an invoice online and place the LPO reference in the reference or notes field. Our invoice-number guide explains how to keep your own numbering separate.
Common reasons an LPO invoice is rejected
- The LPO number is missing.
- The invoiced quantity exceeds the order.
- The price does not match.
- The buyer has not accepted delivery.
- The supplier name differs from the vendor record.
- Required tax or supporting documents are missing.
Frequently asked questions
Is an LPO proof of payment?
No. It records an order or purchasing commitment. A receipt or confirmed payment record proves payment.
Can a supplier invoice before delivery?
Follow the agreed contract and buyer instructions. Some arrangements allow deposits or milestones, while others require accepted delivery first.
Can I turn a quotation into an LPO?
The buyer normally issues the LPO after approving the supplier's quotation. Read our quotation guide and use the free invoice template when it is time to bill.